• Français

Student Guide

Studies, internships and research fellowships on mother-child health

Welcome!

The Research Centre is pleased to present this Guide for students, postdoctoral fellows and trainees at the Centre de recherche Azrieli du CHU Sainte-Justine. This guide has been developed to help students understand and become familiar with the organization and the guiding principles, benefits, obligations and procedures associated with their studies at the Centre de recherche Azrieli du CHU Sainte-Justine.


Opening your administrative file

All students and trainees who carry out research under the supervision of a regular or associate member of the Researchers' Assembly must be registered at the Research Center, whether they are paid or not. To register a student, the supervisor must submit a form to add a student or trainee to affaires_academiques.crhsj.hsj@ssss.gouv.qc.ca.

Required documents

The Academic Affairs Office will contact you in order to request the documents confirming your studies or internship (proof of admission, internship agreement, etc.), an agreement to complete with your supervisor and a list of documents to submit for the opening of your administrative file. The agreement
acts as a contract between the researcher and the student or trainee. You must therefore complete it carefully.

Delay for opening of your file

Once all the documents have been transmitted and validated, a delay of one to two weeks is necessary for the complete opening of your file and obtaining your different accesses. The delay may be longer at the beginning of a semester due to the high volume of students arriving at that time. It is therefore preferable to send your documents several weeks before your arrival.

For support

Academic Affairs
514-345-4931, ext.5032
affaires_academiques.crhsj.hsj@ssss.gouv.qc.ca

Human Resources - Research Centre
514-345-4931, ext.1349 or 3824
Dossiers.rh.crhsj.hsj@ssss.gouv.qc.ca

Identity Card

An identity card is required to circulate in the hospital and gain access to the building 17 (Research Center). It is also required for the use of some printers.

Issuing of the ID card

The identity card is issued by the Direction des services techniques et des services hôteliers (DSTH). When your file has been opened, a request for the creation of your card will be sent by the HR file management officer at the Research Center to the DSTH. You will receive an email from DSTH (“Sécurité Accès HSJ”) when your card is ready to be picked up. A delay of 3 to 5 working days is to be expected for the creation of the card. 

When you have your card in your possession, you must send a photo of both sides of the card to the Research Center, Technical Services (serv-tech.crhsj.hsj@ssss.gouv.qc.ca) to activate your access to Block 17. 

Wear your badge at all times in the hospital

To ensure the safety of the patients and allow the hospital's clientele to identify you, it is mandatory to wear your identity card, which should be visible, at all times inside the hospital. The use of the ID card allows everyone to identify themselves as active staff of the hospital, facilitates the work of surveillance of the Security Service and allows to consult the emergency codes in effect (on the back of the card).

Network Code and Institutional Email

If you use a computer, you will need to have a personal network code to access the CHU Sainte-Justine network and the intranet.

Network username and password

Upon opening your administrative file, a request is sent to the Support Center of the Technology Directorate (CSDT). Within approximately ten (10) business days, your personal code will be sent to you via email by the Human Resources Department of the hospital. If you need additional access, please notify your supervisor who will take the necessary steps.

Do not forget that your network username and password are confidential. It is strictly forbidden to use someone else's network code or to lend it to someone, because it can be used to gain access to confidential information. If you lose your password or if your network code no longer works, please contact our IT support team at ti.recherche.hsj@ssss.gouv.qc.ca or by phone at extension 4658 (option #2). 

Institutional email

Institutional emails (.hsj@ssss.gouv.qc.ca) are not automatically created for students and postdocs, who generally use a university email (@umontreal.ca or other). To request an institutional address, your supervisor must send a request to Dossiers.rh.crhsj.hsj@ssss.gouv.qc.ca.

For security reasons, the use of personal emails (Gmail, Yahoo, Hotmail, etc.) is strictly forbidden at CHU Sainte-Justine.

Code of conduct for security and confidentiality

Please consult the CHU Sainte-Justine Code of conduct for information security and confidentiality on the Intranet: code de conduite de l'utilisatrice ou de l'utilisateur (in French only). 

Remote Access

If you are working remotely (teleworking), you will need access to Mon espace numérique to connect to the hospital network. 

Who can access this service?

Anyone who has a CHU Sainte-Justine institutional email (.hsj /.med) and a network code at CHU Sainte-Justine (ex: Harry Potter = POTHAR00) may install Mon espace numérique on their personal device.

Procedure

How to connect to Mon Espace numérique?

  1. Visit the Mon espace numérique portal at https://portail.chusj.org
  2. Connect with your CHU Sainte-Justine network username and password
  3. Authentify your connection using the Microsoft Authenticator app
  4. Go back to Mon espace numérique portail and chose the desired option.

Installing Microsoft Authenticator

Follow these 4 simple steps:

  1. Download the Microsoft Authenticator app on your mobile device (Apple store or Google play)
  2. Add an account by clicking + in the main menu's upper right corner
  3. Chose Other (Google, Facebook, etc.)
  4. Use your mobile device's camera to scan the QR code displayed on your computerscreen

This last step will automatically add Mon espace numérique to your accounts in the app.

Afterwards, for each new connection to Mon espace numérique, you will receive a request for authentification on your mobile device. Once you approve the connection, you will be granted access to Mon espace numérique.

» Mon espace numérique Sainte-Justine - Installation et configuration

Technical information

  • Mon espace numérique is recommended for computers using Windows 10 and Mac version 10.15 and over.
For support

Information Technologies (IT)
"Requêtes informatiques" icon on your computer desktop (for computers connected to the CHU Sainte-Justine network), or 514 345-4931, ext. 4658.

Espace numérique
espace.numerique.hsj@ssss.gouv.qc.ca

Mandatory Trainings

When the procedure to open your administrative file have begun, you and your researcher will be contacted by Technical Services to complete biosecurity forms and determine whether you need to take trainings in anticipation of your presence at the CHU Sainte-Justine. If you are involved in a clinical research project, you will also be contacted by the Clinical Research Support Center (CSRC).

All trainings are available in English and French, unless otherwise specified below.

Mandatory training - depending on your situation

Biosecurity

  • General biosafety course (compulsory for all users of wet laboratories)
  • Biosecurity course – level 2 and 3
  • Radiation protection course
  • Hazardous materials training (WMIS) (in French only)

Animal ethics

  • Theoretical (common core exam)
  • Practical (including orientation in the animal facilities)

Clinical research

  • Clinical research ethics
  • Regulatory training for clinical trials requiring Health Canada approval
  • Training on Centre de recherche du CHU Sainte-Justine's standard operating procedures.

Mandatory trainings for all

Informatics

Security

  • Formation sur les mesures d'urgence (disponible en français seulement)
For support

Technical services (biosecurity)
serv-tech.crhsj.hsj@ssss.gouv.qc.ca

Clinical research support centre
aide.rc.hsj@ssss.gouv.qc.ca

Animal ethics
CIBPAR.hsj@ssss.gouv.qc.ca

Financial Compensation

Depending on the type of internship you do, compensation may or may not be mandatory. For example, if you are enrolled in a credited internship course, no stipend is mandatory while remuneration is mandatory if you are a trainee under the Biomedical Research Initiation Program of the Centre de recherche du CHU Sainte-Justine.

For graduate students and postdoctoral fellows, a stipend is mandatory because the Research Center has a minimum scholarship policy. The stipend can come from the supervisor's research funds, an external grant or from another institution.

Amounts

The minimum financial compensation is determined according to the type of program. "Research" programs include between 60% and 100% research credits or credits for writing a thesis or dissertation, "hybrid" programs between 40% and 59% research (for example, PhD R/I) and “clinical” or "course type" programs between 0% and 39% research.

Master's programs

  • Research programs: minimum $20,000/year, until first submission of thesis
  • Research programs – Psychology and psychoeducation: minimum $17,000/year, min. 2 years
  • Hybrid programs: minimum $10,000/year, min. 2 years
  • Clinical/courses programs: No mandatory financial compensation

Doctoral programs

  • PhD - research programs: minimum $23,000/year, until first submission of thesis
  • Research programs – Psychology and psychoeducation: minimum $20,000/year, min. 3 years
  • Hybrid programs: minimum $10,000/year, min. 3 years
  • Clinical/courses programs: No mandatory financial compensation

Postdoctoral fellowships

  • Minimum $40,000/year for the whole duration of the postdoctoral fellowship (minimum 1 year)
Payments and Pay Slips

If you receive a stipend administered at the Research Center, you will begin to receive your payments approximately 3 to 4 weeks after your start date (or upon receipt of all required documents to open your file if it is not finalized at the time of your arrival - hence the importance of forwarding these documents as quickly as possible). Payments are made by direct deposit every two weeks. Consult the payroll calendar on the Intranet.

To calculate the amount to be received every two weeks, you must divide the annual amount by 26 payments.

To access your pay slips

If you want to access your pay slips, you must connect to Logibec with Internet Explorer browser (not compatible with Google Chrome), on a PC (not compatible with Mac). If you forgot your Logibec password, call 4702.

  • If you are on the CHU Sainte-Justine network: go to https://paie-grh.sainte-justine.intranet/eEspresso.
  • If you are not connected to the CHU Sainte-Justine network: go to https://paie-grh.chusj.org. For the first use, enter your network code as Username (ex: LACJUSXX) and your Windows password. Click on Login. The following message will be displayed " Une liaison de ce compte extranet avec un utilisateur applicatif est requise ". Click on Ok then enter your Logibec user code (e.g.: LACJUSXX) and your Logibec password. From the second use, you will be able to enter only your network code as a Username (ex: LACJUSXX) and your Windows password to connect.

If you have any questions, please contact the payroll department at Paie.hsj@ssss.gouv.qc.ca.

Declaration of hours

Students, postdoctoral fellows and trainees cannot receive a stipend based on hours worked. Stipeds must be for a fixed amount per week or year. Therefore, students, postdoctoral fellows and trainees do NOT have to declare hours in Logibec to be paid. Only employees must fill time sheets in Logibec.

Taxation and Deductions

Students, trainees and postdoctoral fellows (Canadian and international) paid from research funds managed at the Centre de recherche du CHU Sainte-Justine receive scholarships, not salaries. Therefore, no deductions are made for employment insurance (unemployment), parental insurance, pension plan or other benefits. Students, postdoctoral fellows and trainees are therefore not eligible to these benefits.

MSc and PhD research internships

Scholarships offered to trainees, MSc and PhD students (Canadian and international) are not taxable.

Postdoctoral fellowships

In Canada, we have two levels of taxes; federal (Canada) and provincial (Quebec). All postdoctoral fellows must pay federal taxes on their stipend. For the provincial taxes, only foreign postdoctoral fellows will pay them.

Taxes are withdrawn directly from the scholarship you receive. To estimate the amount of taxes that will be withdrawn, you can use an online tax calculator (only calculate the taxes, postdocs do not pay Quebec Pension Plan and Employment Insurance Premiums).

Foreign postdoctoral fellows

The CHU Sainte-Justine Payroll Department must withdraw taxes at the provincial and federal levels for foreign postdoctoral research trainees (work permit holders). However, scholarships are not taxable at the provincial level. Since postdoctoral research trainees receive scholarships at the Centre de recherche du CHU Sainte-Justine, they will receive a refund of provincial tax overpaid during the past year, at the time of their income tax return.

It is the responsibility of postdoctoral research trainees to file their income tax return in order to obtain this reimbursement. The Research Center is not responsible for provincial decisions and policies on the taxation of postdoctoral research trainees and cannot guarantee reimbursement of provincial taxes paid.

Receiving your tax slips

Every student, intern or postdoctoral fellow receiving a scholarship from a research fund managed at Centre de recherche du CHU Sainte-Justine will receive tax statements (T4 and RL1) from the Pay Department by regular mail around March of each year.

For more information

Parental Leave

Students, trainees and postdoctoral fellows paid by research funds managed at the Centre de recherche du CHU Sainte-Justine are not covered by the Quebec Parental Insurance Plan (QPIP) and therefore do not have access to benefits for maternity or paternity leave offered to Quebec workers.

In order to obtain paid parental leave, some alternatives are possible, for example:

  • Students paid through research funds subsidized by one of the three federal granting agencies (CIHR, NSERC, SSHRC) can request paid parental leave for a maximum of 12 months. To do so, the institution must submit a grant modification request.
  • Holders of a training scholarship funded by one of the three federal granting agencies (CIHR, CRSNG, SSHRC) may request paid parental leave for a maximum of 12 months. To do this, the institution must submit a request for postponement of the start date or interruption of a scholarship (section “paid parental leave”).
  • Maternity scholarship from the University of Montreal, valued at $4,000. Three competitions per year depending on the expected date of delivery. Deadlines are at the beginning of each trimester for deliveries scheduled in the upcoming trimester.

Submitting a request for paid parental leave

To submit a request for paid parental leave via a CIHR grant or scholarship, please contact the Academic affairs (affaires_academiques.crhsj.hsj@ssss.gouv.qc.ca) a few weeks before your leave.

Research Allowance


People who have a scholarship with a research allowance (for example, a CIHR scholarships) managed through the Research Center can complete the form Demande de remboursement (in French only, on the intranet) and send it with the scanned copies of your receipts to comptabilite.recherche.hsj@ssss.gouv.qc.ca. Make sure that the expenses are eligible, according to the granting organization regulations, and that you do not exceed the total eligible expenses.

For support

Human Resources - Research Centre
514 345-4931, ext.1349 or 3824
Dossiers.rh.crhsj.hsj@ssss.gouv.qc.ca

Payroll Department
514-345-4931, ext.4742
Paie.hsj@ssss.gouv.qc.ca

Insurance and Benefits

As a student, research trainee or postdoctoral fellow, you do not have access to the insurance and benefits available to the Research Center employees. All students, trainees and postdoctoral fellows registered at the Research Center must still be covered by health insurance (RAMQ or private insurance, for example Allianz, Ingle, La Croix Bleue, RSA, Tugo, etc.).

Foreign MSc and PhD students

Foreign MSc and PhD students attending University of Montreal are usually automatically enrolled in a group health insurance plan. Please consult the website of the International Students Office for more details.

Postdoctoral fellows

Postdoctoral fellows may be eligible for group insurance through the Canadian Association of Postdoctoral Fellows (CAPS). Please consult the CAPS website for more details.

More information

International Students and Interns
Study Permit

International students, accepted into a study program at a Canadian university, must obtain a study permit in order to study in Canada. This permit application must be made by the student after acceptance into a study program in Canada. The CHU Sainte-Justine Research Centre cannot assist you with this procedure. You may contact your university for more information and for support.

Medical exam

The CHU Sainte-Justine is a pediatric hospital. It is desirable to have a study permit valid for working in the health field and in contact with children. To this end, it is recommended - but not mandatory for study permits - that students undergo a medical exam with a Panel Physician approved by IRCC before arriving in Canada.

For more information

120-day Work Permit Exemption

Some work permit exemptions are available to interns and fellows, such as the 120-day work permit exemption for researchers (this also applies to university students and to postdoctoral fellows).

To be eligible, you must have an internship convention delivered by your university, or any document demonstrating that you are doing the internship in the context of a study program from a recognized academic institution outside of Canada.

To benefit from this exemption, you must produce upon your arrival to Canada a written confirmation by the CHU Sainte-Justine Research Centre that you are eligible to this exemption. Please contact the Academic Affairs to request such a document (affaires_academiques.crhsj.hsj@ssss.gouv.qc.ca).

Upon your arrival, you should ask for a visitor record to the customs officer. A copy of this document must be sent to the Academic Affairs. Should you receive financial compensation in Canada, this record will be necessary in order to request a social insurance number.

Please note that a travel visa may also be required for traveling to Canada, even if you are eligible for a work permit exemption.

For more information

Work permit

Non-Canadian Research trainees and postdoctoral fellows who wish to stay over 120 days must apply for a work permit, whether the internship is paid or not. 

Employer-specific work permit 

To apply for an employer specific work permit, you will need a job offer number from Immigration, Refugees and Citizenship Canada (IRCC) and a letter of invitation from the CHU Sainte-Justine Research Center. For this, you must contact the Office of Academic Affairs.

Internships and fellowships work permits are exempt from the Labor Market Impact Assessment (LMIA). Three types of LMIA exemptions are usually used: C21 - International Experience Canada, C44 - Post-doctoral fellows awarded a Doctorate of Philosophy (Ph.D.) and C52 - Academic award recipients for research work. To be eligible to obtain a work permit specific to the CHU Sainte-Justine as part of your internship or postdoc, you must be eligible to one of these three LMIA exemptions:

International Experience Canada (IEC) (code C21)

Interns using this exemption usually have an internship agreement issued by their home university. You must first validate your eligibility for the IEC program, as the quota varies from one country to another. There are three types of categories in this program: Working Holiday, Young Professionals and International Co-op Internship.

In general, trainees are accepted in the International Co-op Internship category. It is also possible to use the Young Professionals category, but only if you will receive a stipend from your employer in Canada, that is, from your supervisor through funds at the Research Center.

For more information >>

Postdoctoral fellows awarded a Doctorate of Philosophy (PhD) (code C44)

To qualify for this exemption, you must be a postdoctoral fellow, and therefore have obtained your PhD degree or equivalent less than 5 years ago.

For more information >>

Academic award recipients for research work (code C52)

To qualify for this exemption, you must be the direct recipient of an academic award (not your research supervisor). Your internship must be directly related to your school curriculum or your expertise.

For more information >>

Open work permit

An open work permit is a work permit that is not job-specific. It allows you to work for any employer for a specific time period. If you are eligible and depending on your situation, it can be beneficial to apply for an open work permit. We recommend that persons who meet one of the following criteria apply for an open work permit:

  • You are an international student who graduated from a designated learning institution and are eligible for the Post-Graduation Work Permit Program.
  • You have applied for permanent residency in Canada.
  • You are a dependent family member of someone who applied for permanent residence.
  • You are the spouse, common-law partner or dependent child of a low- or high-skilled worker

  • You are the spouse or common-law partner of an international student.

If you wish to travel to Canada with an open work permit, you must undergo an medical exam before applying for this permit. This will ensure your permit allows you to work in the health sector.

For more information >>

Medical exam

The CHU Sainte-Justine is a pediatric hospital. The work permit must therefore be valid for working in the health field and in contact with children. To this end, it is recommended that the candidate undergoes a medical exam with a Panel Physician approved by IRCC before arriving in Canada. If the specification "Not authorized to work in childcare, primary/secondary school teaching, health services field occupations" is indicated on your work permit, you will not be able to register at CHU Sainte-Justine.

Medical exam requirements for temporary residents

Fees

Please note that the fees related to the work permit application, including the fees for medical examination and modification of the work permit, if applicable, are the responsibility of the candidate and will not be reimbursed by the Research Center..

French language in Quebec


French is the official language of Quebec and therefore the one used at CHU Sainte-Justine, at the Université de Montréal and all other Quebec institutions, both in written and oral communications. The French language is important in Quebec because it is the cornerstone of Quebec identity, and a precious cultural heritage that must be preserved. This is why laws protect the use of French in Quebec.   

Support for international students

Allophone students and interns who have difficulty communicating can contact the Bureau Office of Academic Affairs for assistance.  

Learning French during your stay

International students who plan to do an internship or study at CHU Sainte-Justine would greatly benefit in taking advantage of their presence in Quebec to learn French and make the most of their experience. Several resources are available for learning French:  

Other useful links

Being Paid in Canada

Obtaining a Social Insurance Number (SIN)

To receive scholarship or stipend in Canada, you will need to obtain a Social Insurance Number (SIN) once you arrive in Canada. There is no charge associated with this request. In general, international students need to have a work permit or a study permit to apply for a SIN. However, if you are in Canada with a work permit exemption, you can apply for a visitor record issued by IRCC indicating that you are authorized to work in Canada. This visitor record usually has to be requested at the custom at your arrival in Canada.

Once you have the document confirming your SIN, you will need to provide a copy to Research Center’s Human Resources. The validity of this document expires on the end date of the work or study permit submitted at the time of application. If you extend your internship or your studies, an updated document with the new expiry date will be necessary.

>> Government of Canada - Applying for a Social Insurance Number

Opening a Canadian bank account

A Canadian bank account is also required to receive a scholarship or stipend through the CHU Sainte-Justine. When you arrive in Canada, you will need to chose a financial institution and open a bank account at a Canadian institution and provide the Human Resources with banking information or a check specimen. Since bank deposits are made a week and a half after each end of pay period, it is important not to close your Canadian bank account at least 2 to 4 weeks after your last paid day.

>>List of financial institutions near Université de Montréal

>> Opening a bank account

Delays to expect upon your arrival at CHU Sainte-Justine

Since several documents that are necessary to open your file at CHU Sainte-Justine will be given to you upon your arrival in Canada (such as a study or work permit, visitor file and, if you receive financing, a social insurance number (SIN) and opening of a Canadian bank account), your accesses cannot be requested in advance.

Your ID card and network code will be requested as soon as all documents are received. Please allow approximately 2 to 3 days for activation.

Please send your documents as soon as you receive them to Dossiers.rh.crhsj.hsj@ssss.gouv.qc.ca

If you are receiving a scholarship from your CHU Sainte-Justine supervisor

You will be able to start your internship or your studies from the start date indicated in the Agreement document signed with your research director (date equal to or later than the validity date on your permit or visitor record), even if you have not yet received your SIN or Canadian bank account. Your financing will be paid to you retroactively when we receive the documents.

Resources

Please note that the CHU Sainte-Justine does not employ immigration representatives and cannot give advice on which programs to use for immigration application, how to complete or update an application or how to deal with Immigration Canada. For information on how to complete an immigration application, please refer to the Immigration, Refugees and Citizenship Canada (IRCC) website.

Here are other useful resources for people from abroad who wish to come to CHU Sainte-Justine for an internship or studies:

Living in Montreal

Montréal is a premier destination for career advancement and quality of life. A safe, multilingual, cosmopolitan and green city with a rich multicultural fabric and a thriving arts, food and sports scene, Montréal is definitely a great place to live.

While it is the second largest French-speaking city in the world after Paris, Montréal is the most multilingual city in Canada: more than half of its residents are fluent in French and English, and 20% are fluent in three languages or more. This linguistic mosaic reflects Greater Montréal’s openness to immigration: currently, close to one-third of Montréalers were born outside the country.

Montréal, Best University City!

In 2017 Montreal was declared the best university city in the world according to a study by the Quacquarelli Symonds Institute (and it has remained in the top 10 since the creation of the ranking in 2012!).

This study takes into account several factors, like the quality of life, the welcomeness, the employment opportunities, the cost of living, the tolerance, inclusion, diversity, friendliness, ease of accesses, nightlife, art and culture.

Housing

The CHU Sainte-Justine is located in the Côte-des-Neiges neighbourhood. It is quite possible to find an apartment nearby, but with the rapid and easy transit network of Montreal, do not hesitate to explore other neighborhoods. Doing your research according to the subway stations location will greatly facilitate your travel (especially during winter!). The neighborhoods Villeray, Rosemont, and Plateau-Mont-Royal are definitely worth considering, the first two being generally more affordable. Since CHU Sainte-Justine is located a few minutes walk from the University of Montreal campus, you can also consider using the University residences..

For more information

Transportation and Parking

The CHU Sainte-Justine is located 8 minutes walk from the Université de Montréal metro station, on the blue line, in front of a bus stop (129) and near several Bixi bike stations. Students registered in a Canadian academic institution are entitled to a reduced rate at the STM (no age limit). Please note that postdoctoral fellows are not eligible to the STM student discount.

Students, interns and employees of the Sainte-Justine Hospital are also entitled to a discount on the BIXI annual subscription.

Parking at CHU Sainte-Justine

Unless you have a serious medical justification, there is no reserved parking space for students and postdocs. If you wish to apply for one, please contact Technical Services. For daily pricing, please see the CHU Sainte-Justine website.

The HEC and the University of Montreal, which are located near the CHU Sainte-Justine, offer parking at attractive rates. The HEC parking lot is open to everyone.

For more information

Rules and Responsibilities
Students' Reponsibilities

See document on Students' responsibilities

Responsibilities and Commitment of CHU Sainte-Justine

General information
Cafeterias

At the CHU Sainte-Justine cafeterias, you are entitled to a discount upon presentation of your employee identity card. The menus are available on the Intranet homepage.

For more information, please visit the CHU Sainte-Justine's Services alimentaires Web page.

Keys, Smart Cards, and Biometrics

Keys, smart cards and biometrics can be requested at any time. To register your biometrics, you must go to room 1.17.016 or contact Sylvie Julien at sylvie.julien.hsj@ssss.gouv.qc.ca.

Consultation of Medical Records (Quanum)

If you need to consult the medical records of patients for your internship or your studies, your supervisor must first request it..

For research projects

For research projects, the access request is made directly in Nagano.

  • For new projects, the request is made using the F-11 form. Approval will be given directly (Nagano) in the DSP component of the project (status) and for the duration of the project. No letter of authorization from the Professional Services Department will be issued.
  • For research projects that are already underway:
  1. The researcher or project coordinator must submit a request in Nagano to notify the REB of your addition to the research team (F2H form)
  2. Following the approval of the form by the Ethics Committee (CÉR), you will be added as a Nagano user of the project.

Archives

To obtain an access code to Quanum (formerly ChartMaxx) from the archives, you will need to submit proof (screenshot) or open your project on the Nagano web platform to the archives to show proof of your authorization for this project. Make sure that the project is authorized to take place at CHU Sainte-Justine and that your name appears in Nagano as a user of the project.

Consulting past records

To consult past records (files in paper format), the request form (available on the intranet) must be sent to the medical archives and you must present your proof (screenshot) during visits to the archives for consultation.

Obtaining a login

To obtain a login (access code), you must send the final authorization letter for the project signed by the person mandated to the IT department (omnitracker.hsj@ssss.gouv.qc.ca).

For more information

Mail and Address Change

In order for your mail to be correctly sent to the Research Center, please use an address in the following format:

COMPLETE NAME
Research Centre – CHU Sainte-Justine
Laboratory of Dr. XYZ
Bloc XYZ, floor XYZ, office XYZ
3175, chemin de la Côte-Sainte-Catherine
Montreal, Qc, H3T 1C5

The mail will be sent to your floor, usually in the rack of your laboratory. For any mail problem, please contact the courier service at 514 345-4931, ext. 5497, or room C-906.

If you are moving

If you are moving, it is important to update your address so that your correspondence (tax statements, etc.) is sent to you correctly.

Please send your new address by email to Dossiers.rh.crhsj.hsj@ssss.gouv.qc.ca and to drh.accueil.hsj@ssss.gouv.qc.ca, with the title "Address modification - NAME, first name" in the message object.

Services and Committees
Workspaces and lockers


Several open workspaces are available on floors 2 to 7 of Block 17. People can use those space freely with their laptop. For floors A and B, a reservation request must be sent to  sylvie.julien.hsj@ssss.gouv.qc.ca. Workspaces (with and without computer) are also available without reservation at the CHU Sainte-Justine Library (6th floor, block 3).

At the Technopôle-Centre de réadaptation Marie Enfant, several spaces are available at J.2.602 – open area with computer (A, B, C, D) or closed office (5 and 6) – with reservation via the intranet.

Lockers

Lockers are also made available to members of the Research Centre who do not have an office or space allowing them to store their personal belongings safely. Any request for a locker must be made by email to the following address: sylvie.julien.hsj@ssss.gouv.qc.ca.

Intranet

Most of the information in this guide and other relevant information can be found on the Intranet of the CHU Sainte-Justine Research Center. To access it, you will need your network code. First open your browser, then follow the instructions below:

  1. Enter the following address in your browser: https://intranet.chusj.org
  2. Enter your network credentials to access the intranet contents
  3. Click on the L’organisation tab, on the Les Directions link, then on Centre de recherche.

Note that the information on the intranet is mostly in French, and that it is currently impossible to access the Intranet if you are a Mac user..

Laboratories, Biosecurity and Radiation Protection

The Research Center offers several services related to operations in wet laboratories, infrastructure support (instruments, renovations, technical services, purified water, medical gases, etc.), space management (installation, laboratory configuration, equipment, access control) and logistics.

Containment Level 3 certified laboratory

The Research Centre also has a containment level 3 (CL3) certified laboratory to support research activities using highrisk pathogens and infectious agents. This infrastructure and its operational procedures are thus managed by the biosafety officer responsible for permits issued by the Public Health Agency of Canada. The same guiding principles apply for the various containment level 2 laboratories present at the Research Centre.

Support

Support is also offered for all aspects related to safety: Biosecurity, radiation protection and training, manuals and policies for laboratory operations, local risk assessment, regulatory aspects (certifications, permit application, import / export of samples or equipment, controlled drugs, narcotics), administrative monitoring plan, management of hazardous products (WHMIS), signage, measures in emergency or incident situations, risk management, prevention and correction. Expertise also in terms of quality assurance, good laboratory practices (GLP) and ISO standards and standard operating procedures (SOP)..

Visit the services Web page to contact the head of biosecurity and radiation protection.

Core Facilities and Instruments

A comprehensive set of administrative, technical, and strategic support services provided by the Research Centre’s executive team benefit the research teams. In addition, they have access to state-of-the-art scientific platforms and core facilities.

For more information, see the Core Facilites Web page >>

Refund requests


For refund requests (conference fees, purchase of equipment, etc.), please complete the form Demande de remboursement (in French only, on the intranet) and send it with the scanned copies of your receipts to comptabilite.recherche.hsj@ssss.gouv.qc.ca.

Booking of Conference/Meeting Rooms

Reservations for rooms is made through the intranet: http://reservation-salle/defaultall.aspx.

Breastfeeding Rooms

For women returning from maternity leave who need it, breastfeeding spaces are available at the following locations:

  • Block 1: Pediatric Surgery (5.1.49)
  • Block 2: Mother-child outpatient clinic (5.2.27 and 4.2.44), Orthopaedics (1.2.08)
  • Block 3: Emergency (1.3.05), Audiology (B.3.09A)
  • Block 4: Ophthalmology/urology/nephrology (A.4.24), Immunology-rheumatology (1.4.17B), Multi-specialty day centre (2.4.13)
  • Block 5: Pediatric Clinic (2.5.24 and 2.5.01A), Pediatric Day Centre (7.5.18)
  • Block 9: Cardio/Echocardio/EG Clinic (6.9.40)
  • Block 11: Medical Imaging (1.11.336), Operating Theatre (2.11.118), Admission (1.11.106), Neonatalogy (5.11.030)
  • Block 12: Hematology-Oncology Day Centre (1.12.19)

For more information

Lab Coats

Lab coats may be picked up at room A.2.18 at the following times: Monday to Friday, 7:00 to 9:15, 11:30 to 12:30 and 15:00 to 16:00. You will need to bring your soiled lab coat for exchange and show your employee ID card.

Technopole in pediatric rehabilitation


The Pediatric Rehabilitation Technopôle, located at the Centre de réadaptation Marie Enfant (CRME) of the CHU Sainte-Justine, aims to welcome children and their families, clinicians, researchers, community, institutional and industrial organizations under one roof. Thanks to this pooling of knowledge and expertise, the Technopôle aims to develop and offer innovative methods of intervention and a new generation of technological assistance in rehabilitation that will reduce the obstacles to social participation and allow the full deployment of the potential of young people with disabilities.

This new environment will allow the teams to further strengthen their leadership role in specialized and superspecialized training in rehabilitation, medical innovation and the transfer of knowledge in personalized health care and services in Quebec, Canadian and international networks by contributing to accelerate and enhance innovations.

Requests and reservations

Requests for lockers for Technopôle students who do not have access to a closed office can be made to admission.crme.hsj@ssss.gouv.qc.ca.

Reservations for common Technopôle platforms can be made using the eClinibase software. For any access request, write to Claude Nadeau, clinical-administrative coordinator: claude.nadeau.hsj@ssss.gouv.qc.ca

Contact

Isabelle Marcoux
Planning, Programming and Research Officer (APPR)
Physiotherapist
isabelle.marcoux.hsj@ssss.gouv.qc.ca

Website: https://readaptation.chusj.org/fr/Accueil

Need support?

Please contact the Office of Academic Affairs at 514 345-4931, ext.5032 or by email at affaires_academiques.crhsj.hsj@ssss.gouv.qc.ca.

About this page
Updated on 12/13/2023
Created on 8/22/2023
Alert or send a suggestion
 

Grow Beyond our wildest dreams

With the support of donors like you, at the heart of the Grow Beyond campaign, we are leading healthcare teams towards the opportunities offered by science and new technologies, so that every child, no matter where in Quebec, has access to the unique expertise and know-how of CHU Sainte-Justine. Together, let's join forces for their future.

Grow Beyond with us.

Contact Us

514 345-4931

Légal

© 2006-2014 CHU Sainte-Justine.
All rights reserved.
Terms of Use, Confidentiality, Security

Avertissement

Les informations contenues dans le site « CHU Sainte-Justine » ne doivent pas être utilisées comme un substitut aux conseils d’un médecin dûment qualifié et autorisé ou d’un autre professionnel de la santé. Les informations fournies ici le sont à des fins exclusivement éducatives et informatives.

Consultez votre médecin si vous croyez être malade ou composez le 911 pour toute urgence médicale.

CHU Sainte-Justine