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CHU Sainte-Justine Foundation Scholarships

DEADLINE: May 9, 2021


Program Manager
For further information please contact

Ms. Marianne Arteau, M.Sc.
Academic Affairs Advisor
Research Directorate
CHU Sainte-Justine
(514) 345-4931, ext. 3097
bourses.crhsj.hsj@ssss.gouv.qc.ca

 

The Competition

Objectives

The CHU Sainte-Justine Foundation (Foundation) Scholarships are open to MSc students, PhD students and postdoctoral fellows whose research project is taking place at the CHU Sainte-Justine Research Centre (CHUSJ-RC) and/or Marie Enfant Rehabillation Centre (MERC) under the supervision of an active researcher of the CHUSJ-RC.

For a confirmation of the status of a researcher, please contact us: bourses.crhsj.hsj@ssss.gouv.qc.ca

Scholarships are awarded to outstanding students to enable them to acquire research training. These scholarships are complementary to the bursaries offered by the external granting agencies. They are evaluated by a committee of CHUSJ-RC researchers. They serve as leverage for obtaining external funding.

Scholarship amount

The scholarship amount is annually determined by the Research Directorate depending on available funds.

The scholarship amounts are:

  • $17,500 for the Merit scholarship at the MSc level
  • $20,000 for the Merit scholarship at the PhD level
  • $38,000 for the Merit scholarship at the postdoctorate level
  • $2,000 for students receiving a professional salary
  • $2,000 for the Recruitment scholarship

The MSc, PhD and postdoctorate Merit scholarship are financed at 50% by the Foundation and at 50% by the student’s supervisor research funds. Research funds must come from budget accounts managed at the CHUSJ-RC.

The students doing a direct transfer from MSc to PhD degree during the award period will continue to receive the amount awarded to them (MSc scholarship). The minimum share of the supervisor will then have to be adjusted in order to respect the CHUSJ-RC's minimum scholarship policy for PhD students.

Scholarship Scholarship amount from the Foundation Minimal amount from the Supervisor
MSc $8,750 $8,750
PhD $10,000 $10,000
Postdoctorate $19,000 $19,000
Professional $2,000 $-
Recruitment $2,000 $-

Funding period

Recruitment scholarships and scholarships for students receiving professional salary are awarded in a single payment upon activation of the scholarship.

Merit scholarships at the MSc, PhD and postdoctorate level are for a maximal period of 12 months, not renewable. The scholarship will be activated between July 1st and September 1st of the current year. Students wishing to activate their scholarship after September 1st must decline the amounts they would have been granted between September 1st and the activation of the scholarship.

The Foundation scholarship will end when one of these situations appears:

  • At the final deposit of the MSc or PhD thesis
  • At the departure from the CHUSJ-RC
  • At the end of the scholarship award

A student holding a scholarship at the time of application and ending before September 1st of the current year can activate the scholarship at the end of the external nominative scholarship. The Foundation’s scholarship will be for a duration of 12 months and subjected to the rules of cumulative scholarships. This procedure also prevails for a student whose university registration begins during the autumn semester.

No extension of the scholarship will be granted after the end of the scholarship award, even if the deposit of the thesis has not yet been made.

Accumulation of scholarships

Cumulation of scholarships is not allowed for Merit scholarships at the MSc, PhD and postdoctoral leve (not applicable for the recruitement scholarship and professional scholarship).  The Foundation’s scholarship recipients who have obtained a scholarship of equal or greater value from another granting organization or foundation must inform the Research Directorate and decline the Foundation's scholarship as soon as possible.

If the external scholarship is less than the amount of the Foundation's scholarship, the recipient is eligible to receive the difference between the amount of external scholarship and the Foundation's scholarship (50% from the Foundation and 50% from the student’s supervisor research funds).

The funding will then be used to sponsor other students, as long as they have obtained satisfactory results in the evaluation, with the goal of creating a leverage effect for a maximum of students.

Parental leave

Students who took maternity, paternity or adoption leave during the study program related to the scholarship application may benefit from an eligibility extension of a maximum of six months. Students wishing to avail themselves of this extension must notify the program manager and include a letter of justification in the annex file.

Foundation scholarship’s recipient who wish to take a maternity, paternity or adoption leave must notify the Research Directorate at least 30 days before the start of the leave. The scholarship will then be suspended for a maximum of six months. The date on which the scholarship was to end will be postponed for a period equivalent to the absence of the student.


Eligibility criteria

Admissible candidates

All candidates

  1. The research project must take place at the CHUSJ-RC and/or at the MERC.
  2. The candidate’s principal investigator must be an active member of the Researchers’ Assembly of the CHUSJ-RC at the time of application.
  3. The candidate must be registered at the university of affiliation of their supervisor. The student of a researcher with two universities of affiliation must be registered at the primary university of affiliation, unless the researcher has a formal collaborative agreement between the CHUSJ-RC and the secondary university of affiliation.
  4. The candidate must be registered at the CHUSJ-RC at the time of application (except for students beginning their studies at an ulterior term).
  5. The candidate cannot hold an external nominative scholarship of an amount equal or superior to the Foundation’s scholarship at the time of the activation of scholarship.
  6. The candidate must have a valid study or work permit at the time the award is activated.
  7. The Research Directorate has the right to refuse an application of a student if he has a high rate absenteeism (less than 75% of participation) during the Friday noon scientific conferences.

Masters students

  1. The student must be officially accepted in a full-time MSc program, with the proof of registration before the activation of the scholarship.
  2. Students receiving remuneration from RAMQ or remuneration for clinical activities must apply to the scholarship for Student Receiving Professional Salary (see below).
  3. MSc students having more than three semesters1 completed in their program on September 1st of the current year are not eligible to apply to this competition.
  4. The student cannot have already received the Foundation’s scholarship for a duration of more than 12 months during the MSc.

Doctorate students

  1. The student must be officially accepted in a full-time PhD program, with the proof of registration before the activation of the scholarship.
  2. Students receiving remuneration from RAMQ or remuneration for clinical activities must apply to the scholarship for Student Receiving Professional Salary (see below).
  3. PhD students having more than 12 semesters1 completed in their program on September 1st of the current year are not eligible to apply to this competition.
  4. The student cannot have already received the Foundation’s scholarship for a duration of more than 24 months during the PhD.
  5. Students starting a PhD directly after the bachelor degree have to apply to the MSc scholarship if they are eligible.

Postdoctoral fellows

  1. The candidate must hold a PhD diploma or MSc with an MD without rights of practice.
  2. The candidate must meet the criteria of eligibility to register as a postdoctoral fellow at the university of main affiliation of his Principal Investigator.
  3. The candidate must commit to register to a postdoctoral fellowship program at the university of affiliation of his Principal Investigator before the activation of the scholarship.
  4. Candidates having obtained their PhD diploma, or equivalent, more than three years after September 1st of the current year are not eligible to apply to this competition.
  5. The student cannot have already received the Foundation’s scholarship for a duration of more than 24 months at the postdoctorate level.

Type of scholarships

The student must apply to all the scholarships for which he is eligible.

Merit scholarship
(all)

  1. Meet the eligibility criteria for MSc, PhD or postdoctoral students.

Recruitment scholarship
(MSc and PhD)

  1. Meet the eligibility criteria for MSc or PhD students. 
  2. Have started a MSc or PhD program in the winter or summer term of the current year, or plan to start in the fall term of the current year. 
  3. Have a cumulative GPA of at least 3.5 / 4.3, or equivalent (eg: B +, 13/20, 7/10, 83%, according to the different rating systems).

Students receiving a professional salary
(MSc and PhD)

  1. Meet the eligibility criteria for MSc or PhD students.
  2. Pursues, at the same time as the studies, an internship as a resident, a fellow, a clinical instructor for which he receives a remuneration from the RAMQ or is engage in professional/clinical activities for which he receives a salary.

1 The number of semesters completed is calculated from the first date of registration to a program of MSc or PhD degree.


HOW TO APPLY

The candidate has to read carefully the rules of the scholarship program. The candidate has the responsibility to ensure that the submitted application is complete. The committee will reject any incomplete applications.

Applications must be submitted before the deadline through the online form. Any application submitted after this date will be refused. No application update will be allowed after the deadline.

It is the responsibility of the student to make sure he receives by email a copy of their application form, in order to confirm the submission. The Research Directorate is not responsible for problems with the transmission of the file. If the file is not received  before the deadline, it will not be evaluated.

Required documents and order of presentation

All documents must be scanned and saved as a PDF in the order below. Applications can be written in English or in French. Documents must be submitted through the online form. Two documents must be submitted by the candidate before the deadline:

  • The Application form
  • The Additional documents

DOCUMENT No. 1: Application form

The documents below in a single PDF file and named: LASTNAME_FirstName_cycle_2021-2022
Eg: SMITH_John_2ndcycle_2021-2022

  1. The Application Form (PDF or Word), including :
    • - Description of the research project
    • - Skills and experience
    • - Letter of motivation
    • - Summary of the academic record
    • - List of scholarship applications
  2. The FRQS funding version of the Canadian Common CV (CVC), up-to-date but not submitted.
  3. List of detailed contributions (publications and presentations; proof of reception of submitted articles and publisher notifications of articles accepted for publication). Impact factors of every publication must be clearly indicated.

DOCUMENT No. 2: Additional documents

All the documents below in the following order and in a single PDF file. The document must be named: LASTNAME_FirstName_cycle_2021-2022_annexes
Eg: SMITH_John_2ndcycle_2021-2022

  1. Transcripts
    • - Unofficial transcripts are accepted.
    • - For MSc candidates: baccalaureate transcript (or equivalent) and transcript of studies in progress.
    • - For PhD candidates: transcript of bachelor's degree or medical studies (MD) and MSc or PhD (or equivalent) and transcript of studies in progress.
    • - For candidates pursuing postdoctoral medical studies: transcript of medical doctorate (or equivalent) and transcripts of studies in progress.
    • - For postdoctoral fellows: No transcript is required.
    • - For studies outside of North America include a document explaining the grading system in effect in the institution, and any other pertinent information allowing evaluating the application appropriately (group average, rank, etc.).
  2. Proof of applications to scholarships from external organizations worth more than $10,000 (copy of letters or e-mails of submission, approval and/or refusal of the organizations).
    • - If you have not applied to at least two external scholarships at the moment of application and are recipients of the Foundation's scholarship, you will have to submit the proof by December 1st of the current year.
  3. Proof of university awards and/or scholarships. If you never received an award or scholarship, please include a letter of justification.
  4. Proof of admission in your study program (MSc and PhD students only).
  5. Proof of reception of submitted articles and publisher notifications of articles accepted for publication (if applicable).
  6. Financial commitment form signed by the research supervisor. Not required if you are applying to the Students receiving a professional salary scholarship.

No points can be attributed without the required proofs or justifications.

>>ONLINE FORM


Evaluation

Each application will be reviewed by three evaluators. The applications will be assigned randomly among the reviewers in each group, and each reviewer will evaluate between 12 and 15 applications.

The marks of each evaluator will be weighted according to the average, in order to reduce the differences between evaluators. The evaluation committees are composed of active, associate or invited researchers as well as postdoctoral fellows (for the evaluation of the MSc and PhD candidates only) from the CHUSJ-RC.

The reviewers are not necessarily specialists in the field of research of the applicants they are evaluating, therefore research projects must be written in such a way as to be accessible to researchers from different fields of research.

The candidate will be evaluated according to criteria such as academic performance, previous experience in research, publications, presentations, the expected orientation of career, the impact of the project, and the choice of laboratory for scientific training.

Recruitment scholarships: Recruitment scholarships will be drawn at random from the eligible applicants. A student cannot obtain a recruitment scholarship if he has obtained an excellence scholarship in this competition for the same year. Only one recruitment scholarship per laboratory (or researcher) per competition.

Please see the evaluation criteria for more detail.


Commitments of the scholarship holder

The scholarship holder commits to respect the following conditions, otherwise, the Research Directorate has the right to end the payments of the scholarship:

  • Conduct his research activities at CHUSJ-RC and/or at the MERC.
  • Attend the Research Centre’s scientific conferences each Friday at noon (required participation rate: 75%).
  • Submit a proof of applications to two external scholarships. The proofs must be given by December 1st of the current year, at the latest.
  • MSc and PhD students: Submit a valid proof of registration to the university program to the Academic Affairs Advisor of the summer, winter and autumn semesters (an e-mail is sent to all students each semester). If the student does not submit a valid proof of registration, the scholarship will be suspended and a refund may be requested for the portion of the scholarship paid since the beginning of the semester.
  • Declare any scholarship received from other organisations than the CHUSJ-RC during the award period and forward grant notification to the Academic Affairs Advisor upon confirmation of the granting organism.
  • Participate in the student activities and be an ambassador for the Foundation's activities implicating students.
  • Present the funded research project at the upcoming Annual Research Congress of Graduate and Postdoctoral Students at the CHUSJ-RC (poster or oral presentation)
  • Inform the Academic Affairs Advisor of the MSc or PhD thesis final deposit and submit the proof of deposit when available.
  • Every publication, including the MSc or PhD thesis, resulting from the work carried out during the duration of the scholarship will have to acknowledge the support from the Foundation. For example: “We would like to thank the CHU Sainte-Justine Foundation for supporting this project.”
 
EQUITY, DIVERSITY AND INCLUSION
The masculine gender is used without discrimination and for the sole purpose to facilitate reading. The CHU Sainte-Justine subscribes to the principle of equal access to opportunities and invites women, members of visible and ethnic minorities, persons with disabilities and Indigenous people to apply. We would appreciate it if you could inform us of any disabilities that would require technical and physical accommodation adapted to your situation during the selection process. Please be assured that we will treat this information as confidential.
About this page
Updated on 3/1/2021
Created on 8/7/2014
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