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CHU Sainte-Justine Foundation Scholarship

The Competition

Deadline

May 3, 2018

Goals

The CHU Sainte-Justine Foundation Scholarship is the CHU Sainte-Justine Research Centre’s graduate scholarship and post-doctoral fellowship program, and it funds exceptional researchers working under the supervision of a researcher of the Research Centre. These scholarships are awarded to MSc students, PhD students, postdoctoral fellows and students pursuing postdoctoral medical studies (MD/MSc or MD/PhD). Their research project has to take place at the CHU Sainte-Justine Research Center or at the Marie-Enfant Rehabilitation Center. For a confirmation of the status of a researcher, please contact us.

These scholarships are complementary to scholarships from external organisms and are evaluated by the Academic Affairs Committee of the CHU Sainte-Justine Research Center.

Scholarship amount

The scholarship amount is annually determined by the Direction of Research depending on available funds. For the year 2018-2019, the scholarship amounts are:

  • $ 17 000 at the MSc level;
  • $ 20 000 at the PhD level;
  • $ 37 500 at the postdoctorate level;
  • $ 5 000 at the Postdoctoral medical level (MD/MSc or MD/PhD).

The scholarship is financed at 50% by the Foundation and at 50% by the student’s supervisor research funds.

The students doing a direct transfer from MSc degree to PhD degree during the award period will continue to receive the amount awarded to them (MSc scholarship). The minimum share of the student’s supervisor will then have to be adjusted in order to respect the CR-CHUSJ's minimum scholarship policy for PhD students.

Degree Scholarship amount from
CHU Sainte-Justine Foundation 
Minimal amount from the supervisor
Master $8,500 $8,500
Doctorate $10,000 $10,000
Postdoctorate $18,750 $18,750
MSc/MD, PhD/MD $2,500 $2,500

Funding period

Scholarships for the year 2018-2019 are for a maximal period of 12 months, not renewable. The scholarship will be activated between July 1st, 2018 and September 1st, 2018. The CHU Sainte-Justine Foundation scholarship will end when one of these situations appears:

  1. At the final deposit of the MSc or PhD thesis
  2. When obtaining an external position (departure from the center)
  3. At the end of the scholarship award

A student holding a scholarship at the time of application and ending before September 1st 2018, can activate the scholarship at the end of the external nominative scholarship. The Foundation’s scholarship will be for a duration of 12 months and subjected to the rules of cumulative scholarships. This procedure also prevails for a student whose university registration begins during the autumn semester.

No extension of the scholarship will be granted after the end of the scholarship award, even if the deposit of the thesis has not yet been made.

Eligibility

Eligibility criteria for all candidates

  1. The research project must take place at the CHU Sainte-Justine Research Center and/or at the Marie-Enfant Rehabilitation Center.
  2. The student’s principal investigator must be an active member of the Researchers’ Assembly of the CHU Sainte-Justine Research Center. To confirm a researcher’s status, please communicate with us.
  3. Students of researchers having a double university affiliation must be registered at the main university of their supervisor.
  4. The student cannot hold an external nominative scholarship of an amount equal or superior to Foundation’s scholarship at the time of the activation of scholarship.
  5. The student cannot have already received the Foundation’s scholarship for a duration of more than 12 months at the MSc level, 24 months at the PhD level and 24 months at the postdoctorate level.
  6. The committee has the right to refuse an application of a student if he has a high rate absenteeism (less than 75% of participation) during the Friday scientific conferences.

Criteria of eligibility specific to master and doctorate students

  1. The student must be officially accepted in a full-time MSc or PhD program at his Principal Investigator’s affiliated university, with the proof of registration before the application deadline.
  2. The student must be registered at the CHU Sainte-Justine Research Center at the time of application (with the exception of the students beginning their studies at the autumn 2018 term).
  3. MSc students having more than three (3) semesters completed in their program on September 1st 2018 are not eligible to apply to this competition.
  4. PhD students having more than twelve (12) semesters completed in their program on September 1st 2018 are not eligible to apply to this competition.

The students starting a PhD directly after the bachelor degree have to apply to the MSc scholarship if they are eligible.

The number of semesters completed is calculated from the first date of the inscription to a program of MSc or PhD degree.

Criteria of eligibility specific to students pursuing postdoctoral medical studies (MD/MSc or MD/PhD)

  1. The student must be officially accepted in a full-time MSc or PhD program at his principal investigator’s affiliated university, with the proof of registration before the application deadline.
  2. The student must pursue postdoctoral medical studies, with the proof of registration before the application deadline.
  3. Students having completed more than two (2) years in their program on September 1st 2018 are not eligible to apply to this contest.

Criteria of eligibility specific to postdoctoral fellows

  1. The candidate must hold a PhD diploma or MSc with a MD without rights of practice for less than five years.
  2. The candidate must commit to register to a postdoctoral fellowship program at the university of affiliation of his Principal Investigator before the activation of the scholarship.
  3. Candidates having obtained their last diploma more than three (3) years after September 1st 2018 are not eligible to apply to this competition.
  4. Meet the criteria of eligibility as a postdoctoral fellow for the university of main affiliation of your Principal Investigator.

Commitments of the scholarship holder

  • The scholarship holder commits to respect the following conditions; otherwise, the Research Center has the right to end the payments of the scholarship:
    • Conduct his research activities at CHU Sainte-Justine Research Center and/or at the Marie-Enfant Rehabilitation Center
    • Attend the Research Center’s scientific conferences each Friday at noon (required participation rate: 75%)
    • Submit a proof of applications to two (2) external scholarships. The proofs must be given on December 1st, 2018 at the latest
    • Participate in the student activities and be an ambassador for the CHU Sainte-Justine Foundation activities implicating students
    • Present the funded research project at the upcoming Annual Research Congress of Graduate and Postdoctoral Students at the CR-CHUSJ (poster or oral presentation)
    • Declare any scholarship received from other organisations than the Research Center during the award period and forward grant notification to the Academic Affairs Advisor upon confirmation of the granting organism
    • Submit a valid proof of registration to the University program to the Academic Affairs Advisor of the summer, winter and autumn semesters. If the student does not submit a valid proof of registration, the grant will be suspended from the deadline for the cancellation of its university registration. That is July 15th for the summer term, November 15th for the autumn term, and March 15th for the winter term
    • Inform the Academic Affairs Advisor of the MSc or PhD thesis final deposit and submit the proof of deposit when available.
    • Every publication, including the MSc or PhD thesis, resulting from the work carried out during the duration of the scholarship will have to mention the scholarship from the CHU Sainte-Justine Foundation. For example: “We would like to thank the CHU Sainte-Justine Foundation for supporting this project.”

How to apply

The candidate has to read carefully the rules of the scholarship program. The candidate has the responsibility to ensure that the submitted application is complete. Please refer to the section Required documents and order of presentation below for more details. The Research Center reserves the right to reject any incomplete applications.

Applications must be submitted on May 3, 2018, at 11:59 pm at the latest to the following address:
bourses.fchusj@recherche-ste-justine.qc.ca

Any application submitted after this date will be refused. No application update will be allowed after the deadline.

Required Documents and Order of Presentation

All documents must be scanned and saved as a PDF in the order below. Applications can be written in English or in French. Documents must be sent by email at bourses.fchusj@recherche-ste-justine.qc.ca. Three (3) documents are required for the full application and the completed application needs to be submitted before the deadline:

  1. Application file, to be submitted by the candidate
  2. Additional documents, to be submitted by the candidate
  3. Recommendation form, to be submitted by the respondent

DOCUMENT No. 1: Application file

The documents below in a single PDF file and named: LASTNAME_FirstName_cycle_2018-2019

  • The Application Form (annex 1), including:
    • Description of the research project
    • Skills and experience
    • Letter of motivation
    • Career plan (postdoctoral fellows only)
    • Summary of the academic record
  • The FRQS funding version of the Canadian Common CV (CVC), up-to-date but not submitted, including:
    • List of detailed contributions (publications and presentations)

DOCUMENT No. 2:  Additional documents

All the documents below in the following order and in a single PDF file. The document must be named: LASTNAME_FirstName_cycle_2018-2019_annexes

  • Transcripts:
    • For MSc Candidates: Baccalaureate Transcript (or equivalent) and transcript of studies in progress
    • For doctoral candidates: transcript of bachelor's degree or medical studies (MD) AND MSc or PhD (or equivalent) AND transcript of studies in progress
    • For candidates pursuing postdoctoral medical studies: Transcript of medical doctorate (or equivalent) and transcripts of studies in progress
    • For postdoctoral fellows: Master's AND Ph.D. transcripts
    • For studies outside of North America, attach a document explaining the grading system in effect in the institution concerned
  • Proof of applications to scholarships from external organizations worth more than $ 10,000 (copy of letters or e-mails of submission, approval and/or refusal of the organizations).
  • Proof of university awards or scholarships. If you have never received a prize or scholarship, please include a letter of justification.*
  • Proof of admission in your study program (masters and doctorate students only).
  • Proof of reception of submitted articles and publisher notifications of articles accepted for publication (if applicable).*
  • Financial commitment form signed by the research supervisor (annex 2).

DOCUMENT No. 3: Recommendation form

One (1) Recommendation form must be sent before the deadline by the respondent directly, and must be named as follows: LASTNAME_FirstName_cycle_2018-2019_recommendation

  • Recommendation form (annex 3) completed by a person who supervised the student during his academic or professional background. The respondent CANNOT BE the supervisor or a member of the host laboratory.

All documents should be scanned and saved in PDF format in the order set out above in THREE DISTINCT FILES and named as follows:

LASTNAME_FirstName_cycle_2018-2019
LASTNAME_FirstName_cycle_2018-2019_annexes
LASTNAME_FirstName_cycle_2018-2019_recommendation


Ex.: SMITH_John_Master_2018-2019

*Without proof or justification, the student will not be able to obtain the corresponding points.

Evaluation

Evaluation Criteria

The candidate will be evaluated according to criteria such as: academic performance, previous experience in research, publications, presentations, the expected orientation of career, the impact of the project, choice of laboratory for scientific training. Lastly, the sponsor recommendation will be taken into account within the evaluation. Please see the evaluation grids for more detail.

Contact us

For more information about the competition and to make sure a researcher is considered as an "active researcher" please contact:

CHU Sainte-Justine Foundation Scholarships
Marianne Arteau
CHU Sainte-Justine Research Center

  • +001 514-345-2145

bourses.fchusj@recherche-ste-justine.qc.ca

 

About this page
Edited by Hoffmann, Maude
Updated on 3/16/2018
Created on 8/7/2014
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