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CHU Sainte-Justine Foundation Scholarship

DEADLINE: May 7, 2020

The Competition

Deadline

May 7, 2020, 11:59 pm

Goals

The CHU Sainte-Justine Foundation Scholarship is open to master students, doctoral students and postdoctoral fellows whose research project is taking place at the CHU Sainte-Justine Research Centre (CHUSJ-RC) and/or Marie Enfant Rehabillation Centre (MERC) under the supervision of an active researcher of the CHUSJ-RC and/or MERC. For a confirmation of the status of a researcherplease contact us.

Scholarships are awarded to outstanding students to enable them to acquire research training. These scholarships are complementary to the bursaries offered by the external granting agencies. They are evaluated by a committee of CHUSJ-RC researchers. They serve as leverage for obtaining external funding.

Scholarship Amount

The scholarship amount is annually determined by the Direction of Research of the CHU Sainte-Justine depending on available funds. For the current year, the scholarship amounts are:

  • $ 17 500 at the MSc level;
  • $ 20 000 at the PhD level;
  • $ 38 000 at the postdoctorate level;
  • $ 5 000 for students receiving a professional salary.

The scholarship is financed at 50% by the CHU Sainte-Justine Foundation and at 50% by the student’s supervisor research funds. Research funds must come from accounts managed at the CHUSJ-RC.

The students doing a direct transfer from MSc degree to PhD degree during the award period will continue to receive the amount awarded to them (MSc scholarship). The minimum share of the student’s supervisor will then have to be adjusted in order to respect the CHUSJ-RC's minimum scholarship policy for PhD students.

Degree Scholarship amount from
CHU Sainte-Justine Foundation 
Minimal amount from the supervisor
Master $8,750 $8,750
Doctorate $10,000 $10,000
Postdoctorate $19,000 $19,000
Professional $2,500 $2,500

Funding Period

Scholarships are for a maximal period of 12 months, not renewable. The scholarship will be activated between July 1st and September 1st of the current year. Students wishing to activate their scholarship after September 1st must decline the amounts they would have been granted between September 1st and the activation of the scholarship.

The CHU Sainte-Justine Foundation scholarship will end when one of these situations appears:

  1. At the final deposit of the MSc or PhD thesis
  2. At the departure from the CHUSJ-RC
  3. At the end of the scholarship award

A student holding a scholarship at the time of application and ending before September 1st can activate the scholarship at the end of the external nominative scholarship. The Foundation’s scholarship will be for a duration of 12 months and subjected to the rules of cumulative scholarships. This procedure also prevails for a student whose university registration begins during the autumn semester.

No extension of the scholarship will be granted after the end of the scholarship award, even if the deposit of the thesis has not yet been made.

Accumulation of Scholarships

Master, PhD and postdoctoral students are not allowed to cumulate scholarships (not applicable for the professional scholarship). The CHU Sainte-Justine Foundation’s scholarship recipients who have obtained a grant of equal or greater value from another granting organization or foundation must inform the CHUSJ-RC and decline the CHU Sainte-Justine Foundation Scholarship as soon as possible.

If the external scholarship is less than the amount of the CHU Sainte-Justine Foundation scholarship, the recipient is eligible to receive the difference between the amount of the external scholarship and the CHU Sainte-Justine Foundation scholarship (50% from the CHU Sainte-Justine Foundation and 50% from the student’s supervisor research funds).

The funding will then be used to sponsor other students, as long as they have obtained satisfactory results at the evaluation, with the goal of creating a leverage effect for a maximum of students.

Eligibility

Eligibility Criteria for all Candidates

  1. The research project must take place at the CHU Sainte-Justine Research Center (CHUSJ-RC) and/or at the Marie Enfant Rehabilitation Center (MERC).
  2. The candidate’s principal investigator must be an active member of the Researchers’ Assembly of the CHUSJ-RC at the time of application. For a confirmation of the status of a researcher please contact us.
  3. The candidate must be registered at the university of affiliation of their supervisor. The student of a researcher with two universities of affiliation must be registered at the primary university of affiliation, unless the researcher has a formal collaborative agreement between the CHUSJ-RC and the secondary university of affiliation.
  4. The candidate must be registered at the CHUSJ-RC at the time of application (except for students beginning their studies at an ulterior term).
  5. The candidate cannot hold an external nominative scholarship of an amount equal or superior to the Foundation’s scholarship at the time of the activation of scholarship.
  6. The candidate must have a valid study or work permit at the time the award is activated.
  7. The committee has the right to refuse an application of a student if he has a high rate absenteeism (less than 75 % of participation) during the Friday scientific conferences.

Criteria of Eligibility Specific to Master

  1. The student must be officially accepted in a full-time MSc program, with the proof of registration before the activation of the scholarship.
  2. Students receiving remuneration from RAMQ or remuneration for clinical activities must apply to the scholarship for students receiving a professional salary (see below).
  3. MSc students having more than three (3) semesters1 completed in their program on September 1st of the current year are not eligible to apply to this competition.
  4. The student cannot have already received the Foundation’s scholarship for a duration of more than 12 months during the MSc.

1The number of semesters completed is calculated from the first date of the inscription to a program of MSc or PhD degree. A student who finishes his 3rd semester in the summer is therefore eligible and a student who finishes his 4th trimester in the summer is not eligible.

Criteria of Eligibility Specific to Doctorate Students

  1. The student must be officially accepted in a full-time PhD program, with the proof of registration before the activation of the scholarship.
  2. Students receiving remuneration from RAMQ or remuneration for clinical activities must apply to the scholarship for students receiving a professional salary (see below).
  3. PhD students having more than twelve (12) semesters1 completed in their program on September 1st of the current year are not eligible to apply to this competition.
  4. The student cannot have already received the Foundation’s scholarship for a duration of more than 24 months during the PhD.
  5. Students starting a PhD directly after the bachelor degree have to apply to the MSc scholarship if they are eligible.

1The number of semesters completed is calculated from the first date of the inscription to a program of MSc or PhD degree. A student who finishes his 12th semester in the summer is therefore eligible and a student who finishes his 13th trimester in the summer is not eligible.

Criteria of Eligibility Specific to Students Receiving a Professional Salary  

  1. The student must be officially accepted in a MSc or PhD program, with the proof of registration before the activation of the scholarship.
  2. Pursues, at the same time as the studies, an internship as a resident, a fellow, a clinical instructor for which he receives remuneration from the RAMQ or is engaged in professional/clinical activities for which he receives a salary.
  3. MSc students having more than three (3) semesters and PhD students having more than twelve (12) semesters1 completed in their program on September 1st of the current year are not eligible to apply to this competition.
  4. The student cannot have already received the Foundation’s scholarship for a duration of more than 12 months during the MSc and 24 months during the PhD.

1The number of semesters completed is calculated from the first date of the inscription to a program of MSc or PhD degree.

Criteria of Eligibility Specific to Postdoctoral Fellows

  1. The candidate must hold a PhD diploma or MSc with an MD without rights of practice.
  2. The candidate must meet the criteria of eligibility to register as a postdoctoral fellow at the university of main affiliation of his Principal Investigator.
  3. The candidate must commit to register to a postdoctoral fellowship program at the university of affiliation of his Principal Investigator before the activation of the scholarship.
  4. Candidates having obtained their PhD diploma, or equivalent, more than three (3) years after September 1st of the current year are not eligible to apply to this competition.
  5. The student cannot have already received the Foundation’s scholarship for a duration of more than 24 months at the postdoctorate level.

Parental Leave

Students who took a maternity, paternity or adoption leave during the study program related to the scholarship application may benefit from an eligibility extension of a maximum of six (6) months. Students wishing to avail themselves of this extension must notify the program manager and include a letter of justification in the annex file.

CHU Sainte-Justine Foundation scholarship’s recipient who wish to take a maternity, paternity or adoption leave must notify the Research Center at least 30 days before the start of the leave. The scholarship will then be suspended for a maximum of six (6) months. The date on which the scholarship was to end will be postponed for a period equivalent to the absence of the student.

Equity, Diversity and Inclusion

The masculine gender is used without discrimination and for the sole purpose to facilitate reading. The CHU Sainte-Justine subscribes to the principle of equal access to opportunities and invites women, members of visible and ethnic minorities, persons with disabilities and Indigenous people to apply. We would appreciate it if you could inform us of any disabilities that would require technical and physical accommodation adapted to your situation during the selection process. Please be assured that we will treat this information as confidential.

How to apply

The candidate has to read carefully the rules of the scholarship program. The candidate has the responsibility to ensure that the submitted application is complete. Please refer to Required documents and order of presentation. The Direction of Research of the CHU Sainte-Justine  reserves the right to reject any incomplete applications.

Applications must be submitted on May 7, 2020, at 11:59 pm at the latest through the online form. Any application submitted after this date will be refused. No application update will be allowed after the deadline.

It is the responsibility of the student to make sure he receives by email a copy of their application form, in order to confirm the submission.  The Direction of Research of the CHU Sainte-Justine is not responsible for problems with the transmission of the file. If the file is not received  before the deadline, it will not be evaluated.

Required Documents and Order of Presentation

All documents must be scanned and saved as a PDF in the order below. Applications can be written in English or in French. Documents must be sent through the online form. Two (2) documents must be submitted before the deadline:

  1. Application file
  2. Additional documents

DOCUMENT No. 1: Application file

The documents below in a single PDF file and named: LASTNAME_FirstName_cycle_2020-2021

  • The Application Form (annex 1), including:
    • Description of the research project
    • Skills and experience
    • Letter of motivation
    • Career plan (postdoctoral fellows only)
    • Summary of the academic record
  • The FRQS funding version of the Canadian Common CV (CVC), up-to-date but not submitted
  • List of detailed contributions (publications and presentations)

DOCUMENT No. 2:  Additional documents

All the documents below in the following order and in a single PDF file. The document must be named: LASTNAME_FirstName_cycle_2020-2021_annexes

  • Transcripts:
    • For MSc Candidates: Baccalaureate Transcript (or equivalent) and transcript of studies in progress
    • For PhD candidates: transcript of bachelor's degree or medical studies (MD) AND MSc or PhD (or equivalent) AND transcript of studies in progress
    • For candidates pursuing postdoctoral medical studies: Transcript of medical doctorate (or equivalent) and transcripts of studies in progress
    • For postdoctoral fellows: No transcript is required
    • Unofficial transcripts are accepted
    • For studies outside of North America, attach a document explaining the grading system in effect in the institution concerned
  • Proof of applications to scholarships from external organizations worth more than $10,000 (copy of letters or e-mails of submission, approval and/or refusal of the organizations). If you have not applied to at least 2 external scholarships at the moment of application and are recipients of the CHU Sainte-Justine Foundation's scholarship, you will have to submit the proof by December 1st of the current year.
  • Proof of university awards or scholarships. If you have never received a prize or scholarship, please include a letter of justification.
  • Proof of admission in your study program (masters and doctorate students only). No proof of registration is required for students who will be admitted to a subsequent term. The scholarship recipients must, however, submit valid proof of admission before the activation of their scholarship.
  • Proof of reception of submitted articles and publisher notifications of articles accepted for publication (if applicable).
  • Financial commitment form signed by the research supervisor (annex 2).

No points can be attributed without the required proofs or justifications.


All documents should be scanned and saved in PDF format in the order set out above in TWO DISTINCT FILES and named as follows:

LASTNAME_FirstName_cycle_2020-2021
LASTNAME_FirstName_cycle_2020-2021_annexes

Ex.: SMITH_John_Master_2019-2020

The applications must be submitted through the online form.

Evaluation

Each application will be reviewed by three evaluators. The evaluation committees are composed of active, associate or invited researchers as well as postdoctoral fellows from the CHU Sainte-Justine Research Centre. The reviewers are not necessarily specialists in the field of research of the applicants they are evaluating, therefore research projects must be written in such a way as to be accessible to researchers from different fields of research.

The candidate will be evaluated according to criteria such as: academic performance, previous experience in research, publications, presentations, the expected orientation of career, the impact of the project, choice of laboratory for scientific training.

Please see the evaluation grid for more detail.

Commitments of the Scholarship Holder

The scholarship holder commits to respect the following conditions; otherwise, the CHU Sainte-Justine Research Centre (CHUSJ-RC) has the right to end the payments of the scholarship:

  • Conduct his research activities at CHUSJ-RC and/or at the Marie Enfant Rehabillation Centre.
  • Attend the Research Center’s scientific conferences each Friday at noon (required participation rates: 75 %).
  • Submit a proof of applications to two (2) external scholarships. The proofs must be given by December 1st of the current year, at the latest.
  • MSc and PhD students: Submit a valid proof of registration to the University program to the Academic Affairs Advisor of the summer, winter and autumn semesters (an email is sent to all students each semester). If the student does not submit a valid proof of registration, the scholarship will be suspended and a refund may be requested for the portion of the scholarship paid since the beginning of the semester
  • Declare any scholarship received from other organisations than the CHUSJ-RC during the award period and forward grant notification to the Academic Affairs Advisor upon confirmation of the granting organism
  • Participate in the student activities and be an ambassador for the CHU Sainte-Justine Foundation activities implicating students
  • Present the funded research project at the upcoming Annual Research Congress of Graduate and Postdoctoral Students at the CHUSJ-RC (poster or oral presentation)
  • Inform the Academic Affairs Advisor of the MSc or PhD thesis final deposit and submit the proof of deposit when available
  • Every publication, including the MSc or PhD thesis, resulting from the work carried out during the duration of the scholarship will have to acknowledge the support from the CHU Sainte-Justine Foundation. For example: “We would like to thank the CHU Sainte-Justine Foundation for supporting this project.”

Contact us

For more information about the competition and to make sure a researcher is considered as an active researcher please contact:

CHU Sainte-Justine Foundation Scholarships
Mrs. Marianne Arteau
Academic Affairs Advisor
Direction of Research
CHU Sainte-Justine

  • +001 514-345-2145

bourses.fchusj@recherche-ste-justine.qc.ca

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Updated on 1/8/2020
Created on 8/7/2014
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